Volunteers Needed

We have a number of vacant volunteer positions.  If you are interested in any of them, please email us at contact@mbgenealogy.com.  In all of these positions, you work with a team.  We have fun, do something productive, and have lots of laughs.  Come join us!

COUNCIL/EXECUTIVE

Location: St. James Street near The Brick.

VP Administration – All the VP’s jointly coordinate and maintain the resources, holdings, equipment and any materials of the Society held in the Resource Centre and Library to further the mandate of the organization.  Specifically, the VP Admin oversees the Standing Committees in the Administration Department, and is responsible for the overall management of the Resource Centre and Library.
There is a once a month Executive Committee Meeting (2nd Monday of month 1-3 pm) and a quarterly Council Meeting (usually on a Saturday from 1-3 pm) where you report on the activities of your team—in person or via Zoom.  Although you can work from home, it is fun to come to the Resource Library and meet the volunteers, and work on any tasks there.  A job description is available.

Meeting in the MGS Resource Centre.

VP Finance – All the VP’s jointly coordinate and maintain the resources, holdings, equipment and any materials of the Society held in the Resource Centre and Library to further the mandate of the organization.   Specifically, the VP Finance oversees the Standing Committees in the Finance Department, the overall management of the financial health of the organization.  This can be done from home, but it is more fun to come in to the office and work with others.  There is a once a month Executive Committee Meeting (2nd Monday of month 1-3 pm) and a quarterly Council Meeting (usually on a Saturday from 1-3 pm) where you report on the activities of your team—in person or via Zoom.

Recording Secretary – Meeting the 2nd Monday of each month from 1 pm to 3 pm on Zoom.   Use Google Drive to keep digital records filed properly.  Make paper copies of minutes and other documents for the various manuals.  This can be done from home, but it is more fun to come in to the office and work with others.  There is a once a month Executive Committee Meeting (2nd Monday of month 1-3 pm) and a quarterly Council Meeting (usually on a Saturday from 1-3 pm).  In person or Zoom.

 

COUNCIL/COMMITTEE CHAIRS
Grants & Applications ChairTo coordinate and facilitate applications for grant funding for MGS programs.  Reports to the VP Finance.  There are usually 3 grant to apply for each year.  We have a documented history of past applications to work from.  Come in to the Resource Centre and work with other volunteers.   Once the grants have been approved and timeline met, a completion report needs to be filed.  Time Commitment:  6 hrs about 3 times a year.  If a new grant turns up, then a little more time.

Computer & Network Operations Chair To ensure that the computer and network needs of the MGS Library/Resource Centre and Branches are met, for both patrons and volunteers.  This includes hardware and operating systems, user services needs and a backup system.  You would work with an existing team of volunteers that keep our computers and network operational. This position reports to the VP Information Technology, and this Chair position is on the MGS council which has a quarterly Council Meeting (usually on a Saturday from 1-3 pm)—in person or via Zoom.

Office Coordination Chair – To coordinate the effective day-to-day operations of the MGS Resource Centre, Library and Volunteer office.  The MGS Resource Centre is open 3 days a week (Tue, Wed, Thu from 10 am to 3 pm) and each day has a list of volunteers who come in and do various tasks to keep MGS running smoothly.  Volunteers from other departments come in to do their tasks, and members and non-members come in to do research.    The Office Coordination Chair reports to the VP Admin, and is a council member who attends quarterly Council Meeting (usually on a Saturday from 1-3 pm)—in person or via Zoom.  A job description is available.

Fundraising Chair – To increase revenue for the Society through a variety of fundraising means available to registered charities.  The Fundraising Chair reports to the VP Finance, and has a fundraising committee to work with.  A job description is available.  This position is a MGS Council position as well, and attends the quarterly Council Meetings (usually on a Saturday from 1 – 3 pm) —in person or via Zoom.

 

COMMITTEE POSITIONS
Fundraising – Banks.  Ensure the yearly letters/requests go out to the banks that donate to us, and annually apply to banks that are not yet on our donors list.  We have lists.  You will look up the banks on the internet, read their requirements for applying, and then apply.  We have the letter templates.  You just need to tweak them and send them out.  This can be done from home, but it is more fun to come in to the office and volunteer with others.  Time Commitment:  3 hrs a week.

Fundraising – Corporate.  Send out letters to potential Corporate sponsors; maintain communication with our existing corporate sponsors.  You will look up corporations on the internet, read their “giving” requirements, and then apply.  We have the letter templates.  This can be done from home, but it is more fun to come in to the office and volunteer with others.  Time Commitment:  3 hrs a week.

MANI content – funeral homes.  This is database entry work.  We supply lists with various details, you type them into a spreadsheet.  You can work from home, but come in to the office and work around others who are there working on their project.  Time Commitment:  varies but weekly inputting of data is the most common.

MANI content – local family histories.  This is database entry work.  We supply lists with various details, you type them into a spreadsheet.  You can work from home, but come in to the office and work around others who are there working on their project.  Time Commitment:  varies but weekly inputting of data is the most common.

Project Assistant – MGS has a regular series of projects on the go, and this position reports to the VP Communication.  A project will be assigned, and you will work closely with the VP Communication who will assign tasks like organizing documents, or sending emails or a variety of other tasks.  When the project is over, there will be a time of no volunteering (until we ask you to join us on another project).  Your help is needed.

We have job descriptions for the Executive and Committee Chairs.  Committee Chairs work with a team, and coordinates the committees work.

Email us at contact@mbgenealogy.com

To see our organizational chart, click here:  MGS Council Pedigree

 

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