Volunteers Needed

We run on volunteers at MGS. We have a variety of vacant volunteer positions. If you are interested in joining our team and would like to know more about any of these positions listed below, please contact us at volunteer@mbgenealogy.com There are other committee departments as well that can use more help too if none of these are your first choice. We find our area of interest, contribute and learn more as we go and grow our friendships as well. Come join us!

COUNCIL/EXECUTIVE

Location: St. James Street near The Brick.

VP Administration – All the VP’s jointly coordinate and maintain the resources, holdings, equipment and any materials of the Society held in the Resource Centre and Library to further the mandate of the organization. Specifically, the VP Admin oversees the Standing Committees in the Administration Department, and is responsible for the overall management of the Resource Centre and Library.
There is a once a month Executive Committee Meeting (2nd Monday of month 1-3 pm) and a quarterly Council Meeting (usually on a Saturday from 1-3 pm) where you report on the activities of your team—in person or via Zoom. Although you can work from home, it is fun to come to the Resource Library and meet the volunteers, and work on any tasks there. A job description is available.

VP Finance – All the VP’s jointly coordinate and maintain the resources, holdings, equipment and any materials of the Society held in the Resource Centre and Library to further the mandate of the organization. Specifically, the VP Finance oversees the Standing Committees in the Finance Department, the overall management of the financial health of the organization. This can be done from home, but it is more fun to come in to the office and work with others. There is a once a month Executive Committee Meeting (2nd Monday of month 1-3 pm) and a quarterly Council Meeting (usually on a Saturday from 1-3 pm) where you report on the activities of your team—in person or via Zoom.

Recording Secretary – Meeting the 2nd Monday of each month from 1 pm to 3 pm on Zoom. Use Google Drive to keep digital records filed properly. Make paper copies of minutes and other documents for the various manuals. This can be done from home, but it is more fun to come in to the office and work with others. There is a once a month Executive Committee Meeting (2nd Monday of month 1-3 pm) and a quarterly Council Meeting (usually on a Saturday from 1-3 pm). In person or Zoom.

COUNCIL/COMMITTEE CHAIRS
Grants & Applications Chair – To coordinate and facilitate grant funding for MGS. There are different types of grant opportunities for heritage organizations. They have unique criteria with various reporting periods. We have documented previous grant applications, providing reference. We have submitted an average of 2 to 4 grants annually depending on availability and any specific projects we are working towards. When grants are approved and a timeline met, a completion report is required. You will be supported by the VP Finance and work with other department volunteers at the Resource Centre. Time commitment: will vary each year but approx. 5 – 10 hours monthly

Computer & Network Operations Chair – To ensure that the computer and network needs of the MGS Library/Resource Centre and Branches are met, for both patrons and volunteers. This includes hardware and operating systems, user services needs and a backup system. You would work with an existing team of volunteers that keep our computers and network operational. This position reports to the VP Information Technology, and this Chair position is on the MGS council which has a quarterly Council Meeting (usually on a Saturday from 1-3 pm)—in person or via Zoom.

Office Coordination Chair – To coordinate the effective day-to-day operations of the MGS Resource Centre, Library and Volunteer office. The MGS Resource Centre is open 3 days a week (Tue, Wed, Thu from 10 am to 3 pm) and each day has a list of volunteers who come in and do various tasks to keep MGS running smoothly. Volunteers from other departments come in to do their tasks, and members and non-members come in to do research. The Office Coordination Chair reports to the VP Admin, and is a council member who attends quarterly Council Meeting (usually on a Saturday from 1-3 pm)—in person or via Zoom. A job description is available.

Fundraising Chair – As a registered charity we need to explore the various opportunities for fundraising. The Fundraising Chair works with a committee and the support of the VP Finance. A job description is available. As a member of our MGS Council, you or someone on your committee is expected to attend quarterly council meetings (usually on Saturdays) either in person or via Zoom.

COMMITTEE POSITIONS
Fundraising – Donors. Soliciting donations is one means available to increase our revenue stream. You will research prospects and specific requirements for applying to businesses and organizations. You will schedule and submit applications using letters that have been created for this purpose. This can be done from home, but you may want to join other volunteers at MGS. Time commitment: approx. 3 hrs a week

Fundraising – Sponsorship. We want to maintain communication with existing sponsors and develop new ones. These have unique requirements and require building relationships in the community. Some of this can be done from home but meeting with people and companies will be an advantage. Time commitment: approx. 3 hrs a week.

MANI content – funeral homes. This is database entry work. We supply lists with various details, you type them into a spreadsheet. You can work from home, but come in to the office and work around others who are there working on their project. Time Commitment: varies but weekly inputting of data is the most common.

MANI content – local family histories. This is database entry work. We supply lists with various details, you type them into a spreadsheet. You can work from home, but come in to the office and work around others who are there working on their project. Time Commitment: varies but weekly inputting of data is the most common.

Project Assistant – MGS has a regular series of projects on the go, and this position reports to the VP Communication. A project will be assigned, and you will work closely with the VP Communication who will assign tasks like organizing documents, or sending emails or a variety of other tasks. When the project is over, there will be a time of no volunteering (until we ask you to join us on another project). Your help is needed.