How To Become A Branch of MGS or a Special Interest Group
Our constitution allows for members to form a branch and a special interest group. If you are interested in more information, or want to discuss this with MGS, feel free to contact us.
Branches of the Society
11.1 Any ten or more members in good standing may apply in writing through the Executive to Council for recognition as a Branch of the Society. The Branch shall define the geographical area in Manitoba in which it proposes to operate and state the name by which it proposes to be known, providing that the name chosen clearly indicates affiliation with the Society. After consideration, the Council may approve the application, with or without changes.
11.2 Upon acceptance of the application, the Executive may approve a start-up assistance grant to each new Branch, based on the terms established by the Council, and may provide other financial assistance as the Council may from time to time authorize.
11.3 Each Branch shall formulate Bylaws for the governance of the Branch subject to the approval of the MGS Council. In case of any dispute between the Bylaws of the Branch and the Constitution of MGS, the MGS Constitution shall take precedence.
11.4 In order to be recognized as a member of a Branch, a person must first be a member of the Society and actively support the objectives and programs of the Society.
11.5 Each Branch shall choose a member to serve as representative on the Council of the Society.
11.6 From among its members, each Branch shall elect an Executive as necessary for the operation of the Branch.
11.7 Each Branch shall establish a fiscal year and prepare an annual financial statement, which shall be submitted, for publication in the report of the Society’s Annual General Meeting.
11.8 In the event that a Branch is dissolved or becomes dormant, all assets, records, accounts, library and other resources of said Branch shall be transferred to appropriate locations. This decision of dispersal will be cooperatively approved of by said Branch and the Society after due consideration. In the best interest of the collection it will be the joint responsibility of all existing Branches and the Society to determine the geographic relevance of the said Branch holdings. The chosen locations may be another Branch, the Society or another similar organization or archive.
11.9 Upon due cause the Council, by two thirds vote, may suspend or terminate the affiliation of a Branch to the Society, but only after a public hearing has been held in the area of the Branch concerned.
Special Interest Groups of the Society
12.1 Any ten or more members in good standing may apply in writing to the Council for recognition as a Special Interest Group of the Society, defining the subject area to which it will pertain. The Council may approve the application, with or without changes.