2021 Annual General Meeting

The 2021 Annual General Meeting is scheduled for Saturday, June 12, 2021 from 1 pm to 3 pm.  During Covid-19 we have been running all our meetings via ZOOM, but we are ever hopeful that face-to-face meetings will come back in time for our Annual General Meeting.  We will keep you posted on meeting details as they become available.

DID YOU KNOW…..

  • that MGS is completely operated by VOLUNTEERS?
  • that we need 13 Standing Committee Chairs to keep MGS running?
  • that we have 10 Executive Council Members?
  • that the Standing Committee Chairs, Executive Council Members and Branch representatives make up the governing Council of MGS?
  • that we need people to work on the Standing Committees?

We hope you will consider volunteering at MGS.

The Standing Committee Chairs are part of the MGS Council and consists of these positions:

Administration Department

  • Library
  • Membership Services
  • Research
  • Special Projects
  • Office Coordination

Communication Department

  • Education and Outreach
  • Journal
  • Publicity
  • Social Media

Finance Department

  • Fundraising
  • Grants and Applications

Information Technology Department

  • Computer and Network Operations
  • MANI Management/Operations

Note: These positions are not elected by the membership but are appointed by the MGS Executive. In order to do that, we need to know who is willing to serve. How about YOU?
Email your Expression of Interest to publicity@mbgenealogy.com.  Please see Brief Standing committee job description for list of duties.

 

The Executive Committee meets monthly to direct the day-to-day operations of MGS, and consists of:

  • Elected positions

President
Past President
Vice President – Administration
Vice President – Finance
Vice President – Information Technology
Vice President – Communications
Member-at-Large 1
Member-at-Large 2

  • Appointed positions

Recording Secretary
Treasurer

Note: Elected positions are 1-year terms, renewable for 3 terms.  Email your Nominations and/or Interest to publicity@mbgenealogy.com.  Please see Brief Executive job descriptions for list of duties.

2021 Women’s History Month Contest

This year we are celebrating Women’s History Month with a contest!

Every day in the month of March, 2021, we will post a new slide on the MGS homepage, acknowledging the women who made a major impact on life in Canada.  Watch the slides, and remember as much as you can.  There will be an online quiz April 1-3.

Contest Rules:

  1.  Visit the MGS website homepage every day in March to see the woman we are acknowledging that day.
  2.   At the end of March, we will post the link to the contest quiz right here.
  3.  Fill out the quiz between April 1 and April 3, 2021 at 10 pm.
  4.  The quiz with all answers correct will be the winner.  If there is more than one quiz with all answers correct, a draw will be made from those correct quizzes.
  5.  The winner will be announced on the MGS website and the winner will also receive an email notifying them that they have won.

Prize:  A MGS Research Package!

You will fill out our Research Request Form and our team of researchers will search the appropriate sources and get back to you with their findings.  This is a $75 value.

Research Assistance

Volunteers Needed

We have a number of vacant volunteer positions.  If you are interested in any of them, please email us at contact@mbgenealogy.com.  In all of these positions, you work with a team.  We have fun, do something productive, and have lots of laughs.  Come join us!

COUNCIL/EXECUTIVE

Location: St. James Street near The Brick.

VP Administration – All the VP’s jointly coordinate and maintain the resources, holdings, equipment and any materials of the Society held in the Resource Centre and Library to further the mandate of the organization.  Specifically, the VP Admin oversees the Standing Committees in the Administration Department, and is responsible for the overall management of the Resource Centre and Library.
There is a once a month Executive Committee Meeting (2nd Monday of month 1-3 pm) and a quarterly Council Meeting (usually on a Saturday from 1-3 pm) where you report on the activities of your team—in person or via Zoom.  Although you can work from home, it is fun to come to the Resource Library and meet the volunteers, and work on any tasks there.  A job description is available.

Meeting in the MGS Resource Centre.

VP Finance – All the VP’s jointly coordinate and maintain the resources, holdings, equipment and any materials of the Society held in the Resource Centre and Library to further the mandate of the organization.   Specifically, the VP Finance oversees the Standing Committees in the Finance Department, the overall management of the financial health of the organization.  This can be done from home, but it is more fun to come in to the office and work with others.  There is a once a month Executive Committee Meeting (2nd Monday of month 1-3 pm) and a quarterly Council Meeting (usually on a Saturday from 1-3 pm) where you report on the activities of your team—in person or via Zoom.

Recording Secretary – Meeting the 2nd Monday of each month from 1 pm to 3 pm on Zoom.   Use Google Drive to keep digital records filed properly.  Make paper copies of minutes and other documents for the various manuals.  This can be done from home, but it is more fun to come in to the office and work with others.  There is a once a month Executive Committee Meeting (2nd Monday of month 1-3 pm) and a quarterly Council Meeting (usually on a Saturday from 1-3 pm).  In person or Zoom.

 

COUNCIL/COMMITTEE CHAIRS
Grants & Applications ChairTo coordinate and facilitate applications for grant funding for MGS programs.  Reports to the VP Finance.  There are usually 3 grant to apply for each year.  We have a documented history of past applications to work from.  Come in to the Resource Centre and work with other volunteers.   Once the grants have been approved and timeline met, a completion report needs to be filed.  Time Commitment:  6 hrs about 3 times a year.  If a new grant turns up, then a little more time.

Computer & Network Operations Chair To ensure that the computer and network needs of the MGS Library/Resource Centre and Branches are met, for both patrons and volunteers.  This includes hardware and operating systems, user services needs and a backup system.  You would work with an existing team of volunteers that keep our computers and network operational. This position reports to the VP Information Technology, and this Chair position is on the MGS council which has a quarterly Council Meeting (usually on a Saturday from 1-3 pm)—in person or via Zoom.

Office Coordination Chair – To coordinate the effective day-to-day operations of the MGS Resource Centre, Library and Volunteer office.  The MGS Resource Centre is open 3 days a week (Tue, Wed, Thu from 10 am to 3 pm) and each day has a list of volunteers who come in and do various tasks to keep MGS running smoothly.  Volunteers from other departments come in to do their tasks, and members and non-members come in to do research.    The Office Coordination Chair reports to the VP Admin, and is a council member who attends quarterly Council Meeting (usually on a Saturday from 1-3 pm)—in person or via Zoom.  A job description is available.

Fundraising Chair – To increase revenue for the Society through a variety of fundraising means available to registered charities.  The Fundraising Chair reports to the VP Finance, and has a fundraising committee to work with.  A job description is available.  This position is a MGS Council position as well, and attends the quarterly Council Meetings (usually on a Saturday from 1 – 3 pm) —in person or via Zoom.

 

COMMITTEE POSITIONS
Fundraising – Banks.  Ensure the yearly letters/requests go out to the banks that donate to us, and annually apply to banks that are not yet on our donors list.  We have lists.  You will look up the banks on the internet, read their requirements for applying, and then apply.  We have the letter templates.  You just need to tweak them and send them out.  This can be done from home, but it is more fun to come in to the office and volunteer with others.  Time Commitment:  3 hrs a week.

Fundraising – Corporate.  Send out letters to potential Corporate sponsors; maintain communication with our existing corporate sponsors.  You will look up corporations on the internet, read their “giving” requirements, and then apply.  We have the letter templates.  This can be done from home, but it is more fun to come in to the office and volunteer with others.  Time Commitment:  3 hrs a week.

MANI content – funeral homes.  This is database entry work.  We supply lists with various details, you type them into a spreadsheet.  You can work from home, but come in to the office and work around others who are there working on their project.  Time Commitment:  varies but weekly inputting of data is the most common.

MANI content – local family histories.  This is database entry work.  We supply lists with various details, you type them into a spreadsheet.  You can work from home, but come in to the office and work around others who are there working on their project.  Time Commitment:  varies but weekly inputting of data is the most common.

Project Assistant – MGS has a regular series of projects on the go, and this position reports to the VP Communication.  A project will be assigned, and you will work closely with the VP Communication who will assign tasks like organizing documents, or sending emails or a variety of other tasks.  When the project is over, there will be a time of no volunteering (until we ask you to join us on another project).  Your help is needed.

We have job descriptions for the Executive and Committee Chairs.  Committee Chairs work with a team, and coordinates the committees work.

Email us at contact@mbgenealogy.com

To see our organizational chart, click here:  MGS Council Pedigree

 

LEST WE FORGET

As school children we learn this poem by John McCrae including the origin and meaning behind it.  As adults, in our busy lives, we may forget the meaning, and the reasons why so many may have sacrificed all for the greater good.  Let us take the time to honor those who sacrificed for our freedoms, some we  may know personally, but for the greater many that may go unnamed we honor them too.  Those who  have served and are still with us require our respect, and in so doing we can do our part to keep them safe and well, by  following COVID-19 health guidelines.  UNTIL WE CAN MEET AGAIN.  Stay safe.

MGS RESOURCE CENTRE – WALL OF HONOR

MGS Resource Centre Closure to Public – October 19, 2020

Due to the Winnipeg Region moving to Code ORANGE  status or restricted level on the  COVID-19 pandemic response system, the Manitoba Genealogical Society Resource Centre has been closed to the public as of October 19, 2020.  A decision to reopen the centre will be addressed as new information from Manitoba Government is provided.

All on line services will continue during the closure.  Many processes will continue remotely or by individual volunteers as was the process during the spring closure.

STAY SAFE! We’ll see you again soon.

Generations Editor – POSITION FILLED

We are looking for a volunteer editor for the MGS journal called Generations for 2021.

This is a 40+ page journal created in MS Word, and converted to .pdf for publication four times a year.  The editor job description is linked below.  We are looking for a one year commitment starting January, 2021.

This is a wonderful opportunity to get involved in MGS, get to know the members better, and collect and publish family histories, genealogy know-how, and more.  What is your vision of Generations?  Your creativity is welcome here.

Please fill out the volunteer-application-form and either email the form to vpcommunication@mbgenealogy.com or mail to MGS, Unit E – 1045 St. James St., Winnipeg, MB, R3H 1B1. Your support is very much appreciated.

Call 204-783-9139 or email if you are have any questions about volunteering – don’t miss the opportunity!

MEET OUR NEW MGS EXECUTIVE!

The Manitoba Genealogical Society held its Annual General Meeting on Saturday,  September 26, 2020.  The AGM, usually held in June, was delayed due to the COVID-19 pandemic currently in its second phase of spread.  The AGM was held at the NorthWest Law Enforcement Academy in Winnipeg with limited in person attendance and with a larger group of members attending remotely via Callbridge.  Thank you to  the NorthWest Law Enforcement Academy for making this available to MGS.  All present, in person or remote, had the opportunity to comment and vote. It was a successful meeting, under the present conditions, and the following Executive Officers were elected or appointed:

PRESIDENT:                                                       Chris Irwin
PAST PRESIDENT:                                           Gord McBean
VP INFORMATION TECHNOLOGY:            David Farmer (new)
VP COMMUNICATIONS:                                Angela Fiebelkorn (new)
MEMBER-AT-LARGE:                                      Shaun Hobson
MEMBER-AT-LARGE:                                     Wanda Korman
TREASURER:                                                    Gloria McNabb

The following Executive positions remain unfilled:
VP ADMINISTRATION
VP FINANCE
RECORDING SECRETARY

At the MGS Council meeting held September 26, 2020 at 1 PM, the following Chairs were appointed:

Membership Services:                                  Aleta Foreman
Office Coordination:                                      Pamela Pina
Research:                                                           Jim Rutherford
Education and Outreach:                            Bill Curtis (incumbent)
Publicity:                                                           Daryl Dumanski (incumbent)
Social Media:                                                   Janice Butcher (incumbent)
Fundraising:                                                     Judith Roe (incumbent)
MANI Management/Operations               Gord McBean (incumbent)

The following appointed positions remain unfilled:

Library
Special Projects
Generations Journal:                                Deferred to next Executive meeting
Grants and Applications
Computer and network support  –      An IT team of 4 technical volunteers are in place, supervised by  G. McBean

If you feel you have some expertise in any of the above vacant positions, we would welcome your volunteer application.  Check out our volunteer page for more information – https://mbgenealogy.com/volunteering/

ANNUAL MEETING OF THE MANITOBA GENEALOGICAL SOCIETY

DATE:                   SEPTEMBER 26, 2020
TIME:                   10:00 A.M.
LOCATION:         Northwest Law Enforcement Academy
Suite 200 – 1821 Wellington Avenue, Winnipeg
North side of Wellington, entrance door beside  Subway Restaurant
Advance Registration required for in person attendance (limited seating)
Contact: computer@mbgenealogy.com for more information

The Manitoba Genealogical Society will hold its annual meeting this coming Saturday, September 26, 2020.  This meeting is constitutionally held in June of each year but due to the circumstances of this year’s COVID-19 pandemic and its restrictions for holding large group events, the meeting was postponed until restrictions were relaxed.  The Executive of the MGS has therefore decided to hold the meeting in the fall, so that a new Executive could be nominated and approved for the 2020-2021 year.  The end of September was agreed upon to hold the 2020 Annual Meeting.

Although some of the COVID-19 restrictions have been relaxed somewhat, it will still be necessary to limit the numbers in attendance in person to approximately 20 persons.  We have arranged for other members to attend the meeting remotely via CallBridge system.  You can attend via smart phone, computer or tablet.  An invitation has been sent to members this month with instructions on how to join in.  If you are a member in good standing and did not receive an invitation by email and you wish to attend remotely, please contact computer@mbgenealogy.com with your name and member number and an email will be sent to you.

It has been a very challenging year during this 2019-2020 Year with many changes within the Executive, choosing an Interim Executive, then a temporary executive, and then the COVID-19 pandemic impacting on our volunteer resources and our ability to provide support for our members and other visitors who are researching their family histories for themselves or on behalf of others. We are so grateful for our volunteers, our most valuable “original source”.

The MGS Council last met in person in January of 2020.  Due to the pandemic the Council has not been able or scheduled to meet.  The 2019-2020 Council will hold their first meeting since January the afternoon of September 26, 2020 after the AGM has concluded.  It is at this time a new Council will be selected / appointed.

NOMINATIONS

Nominations presented and selection process for the following EXECUTIVE POSITIONS will be conducted during the AGM:

EXECUTIVE
President
Vice President Administration
Vice President Finance
Vice President Communications
Vice President Information Technology
Member-At-Large #1
Member-At-Large #2

NON-ELECTED POSITIONS
Past President
Recording Secretary
Treasurer

COMMITTEES
Library
Membership Services
Office Coordination
Research
Special Projects
Education and Outreach
Journal
Publicity
Social Media
Fundraising
Grants and Applications
Computer and Network Support
MANI Management/ Operations

ALL MEMBERS IN GOOD STANDING, IN ATTENDANCE IN PERSON OR REMOTELY,  ARE ENCOURAGED TO PARTICIPATE IN THE VOTING PROCESS AS PER THE MGS CONSTITUTION. 

TECHNICAL AND OTHER DIFFICULTIES

Doors Open Winnipeg – September 12, 2020

Manitoba Genealogical Society had hoped to participate in Winnipeg’s Doors Open Event (with precautions) rescheduled from May to this coming September.  Unfortunately, due to the current status of the COVID-19 situation and the amount of planning involved in holding such an event in the MGS Resource Centre, it was decided to postpone this event.

On Line New and Renewal Membership Payments UPDATE

There are technical difficulties with on line  registration and/or payments for new and renewals of MGS Memberships through PayPal.  Currently the process on the MANI (mani.mbgenealogy.com) page does not transfer the user to the PayPal payment page.  This  issue is being worked on at present.  We will update you once this has been corrected.  Thank you for your patience and your continued support.

MGS ANNUAL MEETING – September 26, 2020

MANITOBA GENEALOGICAL SOCIETY INC. NOTICE OF ANNUAL GENERAL MEETING

The annual general meeting of the Manitoba Genealogical Society Inc. usually held early in June but delayed due to the COVID-19 pandemic, has been scheduled for Saturday, September 26, 2020 at 10:00 a.m.  To comply with provincial regulations for group gatherings, we have arranged to hold the meeting in a  larger space at the North West Law Enforcement Academy located at 200-1821 Wellington Avenue.  In person attendance will still be limited according to provincial guidelines; other members, both out of town and in town, who would like to participate may join the meeting remotely.  Instructions on how to connect to the meeting remotely (via Callbridge) will be sent to members closer to the date of the meeting.

Following the AGM, a meeting of the MGS Council will be held at the same location on Wellington Avenue.  Council Officers are encouraged to attend in person, but may attend remotely if desired.

In the meantime, as an MGS member, if you know you plan to attend the annual meeting remotely, you may send an email message to contact@mbgenealogy.com to be placed on the attendance list and further instructions will be emailed to you.

Thank you to our members for your support and patience during these challenging times.  Thank you to our volunteers who have assisted MGS in continuing to be able to support our members in their personal genealogical research.